Agenda:

An agenda is a list of the activities of the meeting, in which they begin to call for an order. It usually involves the business of one or more specific items. This may happen, but there is no need to include a specific time for one or more activities. An agenda can also be called a docket, schedule or calendar. It can also be a list of business orders.

An agenda lists the items of business to be taken during a meeting or session. It can also be called a “calendar”. The agenda of the meeting can be with the date, time and location of the meeting, after which there is a series of points in which the order is outlined in which the business is to be operated. The schedule of any agenda can include any type of schedule or group that wants to follow. The agenda can take different forms depending on the group’s specific purpose and it can contain any number of items.

Features or spectrum of Agenda:

The features of the agenda can be described as follows:

Generally, the agenda is sent with information about the meeting.
It is written in the end but before or after the signature of the convenor of the meeting.
It has been arranged according to the importance of the end.
Controversial topics should be written in the end.
The topics are determined by the Secretary, by the convenor of the higher officer or the meeting.
It has been written briefly but clearly.

Advantages of Agenda:

Sets the correct tone: Tell the participants of the meeting that there is a real business objective for the meeting. Assuming that there are specific items that need to be discussed and get results, who will set the correct tone – that you do not want to waste time on.
Defines the main objectives: A major problem affecting the success of a meeting is ambiguous objectives. A set agenda spells those people and ensures that you are not wasting your colleagues, your sales team or the time of your customers.

Also read | Writing office memorandum

Tools to guide discussions: The agenda of a clear meeting provides a topic of discussion and identifies someone to guide the conversation on each topic. It may also be beneficial for you to include time allocation for each subject.
Maximum time: no excuses! Agenda means that the present people cannot claim that they are not prepared to dive into any particular subject because they did not know that it was being brought. Sorry, Charlie, you had enough time to prepare, which is now saving our time for the meeting.
The party cuts down on the conversation and keeps people focused: It can be difficult to guide a person verbally, who is focusing on work on hand. After having a view queue, a written reminder of the hope of getting out of the meeting means that people can help in running the discussions. The agenda of the meeting can help to cut the daytime dream!
Ensures to show only the necessary people: It is important to have the right people in a meeting to organize a successful meeting. Creating an agenda helps you invite the right people.

Also read | Writing circulars

All Agendas should list:

Location and date
Start meeting time
Meeting timeout
Present (including chairpersons and note-takers)
Subject
Subject Description (Results Required)
Time allotted to each topic
The names of the participants who will lead the discussion on each topic.

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Agenda Sample:

Executive Business Review
1. Permanent items – objects that are always on a regular meeting agenda

– take attendance
– Approved minutes of the previous meeting
– Team Status Update
– e.t.c.

2. Business of the last meeting – discuss topics that were not completed due to previous meeting or action

– Stephanie – Sales quota update (10 minutes)
– David – VP sales hiring pipeline (5 minutes)

3. New business – new topics for this week’s meeting

– Sam – Discussion on features (20 minutes)
– Randy – employee engagement survey result (30 minutes)

Housekeeping – Items standing at the conclusion of the meeting

– Clyde – Announcements
– Review of action items
– Date of next meeting
– e.t.c.

Also read | Notice writing

Agenda Template:

Agenda

Also read | Minutes of meeting


10 Comments

Gajanan · January 17, 2020 at 11:25 am

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Thanks!

Annie Sharma · January 19, 2020 at 3:54 pm

Kudos! to the team working behind this website. Good and substantive write up. Very easy to understand.

Abhishek Raj · January 21, 2020 at 10:35 am

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Jessica · January 21, 2020 at 9:48 pm

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Maryam · January 22, 2020 at 5:02 am

Very neatly explained, anybody can understand. Thank you.

Shubham Jain · January 24, 2020 at 1:05 am

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Chandu · January 27, 2020 at 7:16 am

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Gloria · January 28, 2020 at 10:27 pm

Detailed Good explanation. It was very helpful.

Gregg Stuart · February 4, 2020 at 1:20 am

Very good explanations couldn’t have done it better myself.

Abraham Makur · February 5, 2020 at 12:01 am

Extremely helpful indeed. Thank you.

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